Follow-Up Agent — Smart Re-Engagement for Non-Responsive Candidates
The Follow-Up Agent monitors non-responsive candidates and drafts timely, contextually reframed follow-up messages — so you never send a generic bump email, and you never let a strong candidate fall through the cracks.
Follow-up that adds value, not noise
Most recruiter follow-up fails because it's a copy of the first message with 'Just following up' prepended. Candidates who didn't respond to the first message respond even less to a reminder that they didn't respond. Effective follow-up adds context — a new development in the role, a relevant piece of news, a reframed value proposition that might land differently.
The Follow-Up Agent monitors your outreach sequences and drafts follow-up messages with genuinely new framing: an update about the role or company, a different angle on why the candidate might be a fit, or a lower-commitment alternative path to engagement. Every draft is recruiter-reviewed before sending.
Follow-Up Agent capabilities
Intelligent timing
Tracks outreach sequences and surfaces follow-up suggestions at optimal intervals based on channel, seniority, and response-rate benchmarks — not arbitrary day-count triggers.
Contextual reframing
Each follow-up draft includes new context: a role update, a different value angle, or a reduced-commitment ask. Not a reminder — a reframe.
Sequence management
Manages multi-touch sequences across email, LinkedIn, and SMS — with channel rotation logic when the first channel doesn't generate a response.
Automatic sequence termination
Sequences end automatically after configured touchpoints or when a negative signal is detected — keeping you off blocklists and protecting your reputation.
Follow-up sequence workflow
Non-response detected → context update → reframed draft → recruiter review → timed delivery.
Inputs, outputs, and workflow connection
- 01
Inputs
Outreach history from your CRM, role updates from the mandate record, and sequence configuration (number of touches, channel rotation, timing).
- 02
Processing
Identifies non-responsive candidates past their follow-up window. Pulls new context from mandate and candidate records. Drafts reframed follow-up message.
- 03
Output
Follow-up draft in recruiter review queue with timing context, sequence position, and send-or-skip options.
- 04
Workflow connection
Approved follow-ups send on schedule. Positive responses route to Scheduling Agent. Negative signals close the sequence and tag the candidate record.
Follow-up agent outcomes
Questions, answered
Can the agent send follow-ups automatically without recruiter review?
Pre-approved follow-up sequences can be configured for time-triggered delivery after recruiter review of the first message in the sequence. Individual review is always available.
How does the agent know when a sequence should end?
Sequences end on configured touchpoint count, recruiter manual termination, a positive response (routes to Scheduling Agent), or a negative signal in the candidate record.
Related
Never let a strong candidate go cold
AI-assisted follow-up with genuine reframing — recruiter-reviewed, never repetitive.