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Staffing Agency: Complete Guide to Recruiting & Staffing Agencies

Would you like to have a consistent, reliable source for finding qualified new employees for your company while saving time and money? If so, you need to work with a Staffing Agency; this is the easiest way to find qualified candidates.
Let’s face it, relying on classified ads to attract new employees can be time-consuming and expensive. Most good jobs boards charge a fee, and even when you acquire new candidates it’s hard to gauge the value of your return. Not everyone will be truly qualified, and there’s nobody to vet your candidates before you interact with them.

A recruiter company, on the other hand, will be the middleman between you and your potential employees and will match you with potential workers who have already been screened for qualifications.

Outline

Here are the main benefits of working with Staffing Agency

Agencies fill three types of jobs

Should you hire a staffing agency? Here are several reasons to go for it:

Permanent Employees

Here are the main benefits of working with Staffing Agency

staffing agency offers many benefits for companies. Some of the benefits include taking advantage of highly skilled and professional recruiters, getting regular transaction reports on job title & applicants by sending out customized recruitment campaigns, being able to hire the most talented experts in the industry, as well as leveraging your company’s brand name with marketing recruitment strategies that are tailored to fit exactly what you’re looking for.

  • Quick access to a pool of qualified talent. When you need additional employees, part-time or full-time, a Staffing Agency will connect you with certified candidates. You won’t have to wait weeks just to find someone on a job board who might be qualified.
  • You’ll save time. Searching for new employees can take a lot of time out of your day. Going over applications, conducting interviews, workforce solutions, and negotiating pay is necessary, but time-consuming.

A staffing Company removes the need to sift through applications and conduct initial interviews. They’ll do everything for you and solve workforce solutions. This will give you more of time to focus on what’s important to your business, without sacrificing your ability to obtain qualified workers.

  • You’ll save money. With a staffing firm, you won’t need to continue subscribing to all those job boards that charge a monthly fee. Those fees add up, and there’s no point in paying for a service that doesn’t deliver the best results.

You’ll pay a fee for using an employment recruiter, but you’ll get higher quality candidates who are already screened for their qualifications. If you have any open positions, you’re more likely to fill them with the right person when that person comes from a staffing agency.

Although staffing agencies are extremely helpful, they’re not right for every business. If you need a stronger hiring strategy, here’s what you need to know about staffing agencies.

How do staffing agencies work?

A staffing agency recruits talent and works on an employer’s behalf to fill open positions with experienced candidates. Here’s how the process generally works:

1. The business contacts the agency

When an employer needs staff, they contact the appropriate staffing Company to request candidates that match a specific set of criteria. For example, you might say you need five candidates, describe the job duties and pay for each position, and how quickly you need the workers.

2. The recruiter Agency creates a job ad

Once the agency has enough information, they’ll either choose an existing employee who fits or they’ll create an ad for the job(s) and advertise those openings for your business. Sometimes, agencies will reach out directly to certified candidates they already know.

3. The agency qualifies applicants

When the employment recruiter received applications for your open position(s), they’ll vet each one for qualifications. When they find Experienced candidates, they’ll start the interview process and send the best match to your hiring manager for a final interview.

4. Your hiring manager will make the final decision

When a candidate makes it to your hiring manager, they’ve already been rigorously vetted by the Recruiter Agency. However, it’s up to your business to make the final decision on whether or not you want to hire them. The benefit here is that you’ll only interview pre-qualified candidates, which makes the decision process much easier. You’re also far less likely to waste time on unqualified individuals.

5. The employment recruiter handles onboarding paperwork

Part of the hiring process requires getting new hires to sign employment contracts and NDAs, and fill out tax forms. When you work with a staffing agency, they’ll handle all of these tasks for you, including additional payroll tasks.

Agencies fill three types of jobs

  1. Temporary positions. Temporary employees have a defined start and end date for their assignment. Once the end date arrives, they move on from their position.
  2. Temp to hire positions. This position begins as temporary but allows you to see if they might be a good fit as a long-term employee. Long-term employment isn’t guaranteed, but it’s possible.
  3. Direct hire positions. This position is a permanent position for the candidate. Of course, whether or not the job works out is up to the employee and employer. However, it’s no different from hiring someone yourself – minus all the hard work.

The differences between hiring and using a staffing agency

There are key differences between hiring staff yourself and using an employment recruiter. In addition to the agency doing all the legwork to find certified candidates, they’ll also perform background checks and issue the worker’s paychecks and benefits. You’ll still be their employer, but the agency will take on most responsibilities.

How much does it cost?

You can expect to pay a recruiter Agency between 25% and 100% of an employee’s wages. For example, if you agree to pay a 50% markup, and your newly acquired employee earns $20 per hour, you’ll pay the staffing agency $30 for every hour they work.

As you can see, the cost of using a recruiter Agency means it isn’t necessarily for everyone. Most of the time, a recruiter Agency is best suited for medium to large businesses where filling positions is crucial to maintaining operations. It may not make sense for smaller businesses to use an agency unless there is an urgent need to fill a critical position.

Why you should hire staffing agencies.

Should you hire a staffing agency? Here are several reasons to go for it:

  • You’ll fill open positions fast. It’s not easy to find and hire talent these days. More of today’s certified candidates are becoming self-employed or working as freelancers, and they’re not always easy to find. It takes time to go through resumes and applications, and that takes away precious time from your day.

A staffing Company will help you fill your open positions quickly and you won’t have to do the hardest part of the process.

  • You need temporary workers. If you’re focused on lean operations, you may only want to have workers when completely necessary. With an employment recruiter, you can get part-time or temporary workers for set time durations. This will help you save money on labor; you won’t need to keep a full staff when you don’t need one.

Working with a recruiter Agency makes the hiring process flexible. You can hire workers in a way that works perfectly with your business needs.

  • Less risk. Running a business comes with plenty of legal liabilities like providing insurance, paying certain payroll taxes, and adhering to state and federal labor laws. These risks can be huge, and come with financial consequences for infractions. When you work with a staffing agency, they’ll take on many liabilities on your behalf.
When acquiring temporary workers, the recruiter Agency is considered the employer for legal purposes. This means you’ll take on far less risk than you would if you hired employees on your own.

Are online hiring platforms worth looking into?

You might be wondering if online hiring platforms, like Upwork or Freelancer.com, are worth considering. While you can find workers through these websites, you’ll need to be careful about how you classify them. Most of the people on these sites will be working as independent contractors, but that doesn’t mean they’ll automatically be independent contractors when they work for your company.
Independent contractor and employee statuses are determined by the nature of the job and there are consequences for misclassification. To avoid any problems, you’ll need to make sure you don’t misclassify employees as independent contractors.

If you take on remote workers who are considered employees under the law, that’s where things can get a little difficult. You’re required to treat fully remote employees as any other employee, which means paying the appropriate payroll taxes, providing certain benefits, sick pay, vacation pay, and more. If you’re going to use online on-demand hiring platforms, speak with an attorney before you actually hire someone as an independent contractor.

Common misconceptions about staffing agencies

If you’re new to staffing agencies, you might be wondering about some of the following points. There are many misconceptions about staffing agencies, so here’s what you need to know.

1. Is it worth the cost?

Most businesses see the fees associated with using a staffing agency and think it’s too expensive. Wouldn’t it make more sense to just hire someone yourself? The truth is, even though there’s a fee, you’ll save more money in the long run, but those savings won’t always be direct. For example, you lose money to lost productivity every day you have unfilled positions. Decreasing the time it takes to hire someone will decrease productivity loss.

You also lose money when you have to spend your time sifting through applications and conducting interviews. When a staffing Company does this work for you, you can allocate your energy and time to more important matters.

2. Are the employees high-quality?

Another misunderstanding is that employees who come from staffing agencies aren’t that great because they couldn’t get a job elsewhere. In truth, many temporary employees are overqualified for their positions. Temporary workers often remain, temps, because they like the flexibility, they’re trying to break into a new industry, or they like changing up their work routine. It’s not uncommon for people with an MBA to land entry-level positions just for the experience.

3. Are you ready to work with a staffing agency?

When you need Experienced candidates, you don’t have time to waste. Our staffing services will help you get the right people to fill your open roles, regardless of your industry.
We take pride in our ability to provide high-quality, vetted candidates with verified credentials. When you work with us, we’ll build a custom plan for reaching your staffing goals, whether you need one employee or fifty. Whatever your priorities are, we’ll make them our priorities, too.

There are hundreds of job websites, career resources, and job boards For job seekers for your next job. But which ones are the best? Fortunately, we’ve done the heavy lifting and researched all of them to bring you this list of the best resources for job seekers for their next job (equal opportunity employer). No matter where you are in your career or what type of job you’re seeking, these sites will help you find a new gig. Read on to discover the best places to find a new job…

  • Monster.com
  • Indeed
  • LinkedIn
  • Google Jobs
  • CareerBuilder
  • Resume-Up

Permanent Employees

Permanent employees are individuals that have been hired by a company on a full-time basis. This type of employee typically receives benefits such as health insurance and paid time off. Permanent employees may also have the option to work from home or in other locations, depending on the nature of their job.

There are several advantages to hiring Permanent employees. These individuals have a long-term commitment and are more likely to be loyal to their employers, which can provide benefits for companies like lower turnover rates and less absenteeism. As well, permanent staff members can often be trained to perform new tasks, which can save companies money in the long run. Many companies also prefer to hire permanent employees because it can reduce the overall cost of employment for both the employer and the employee. It is important to note that not all positions require a permanent employee. For example, some temporary positions may only last for a short period of time, while others may be full-time or part-time only.

Request a free consultation

If you have open roles, you’re losing productivity and revenue, but it’s not always easy to fill those roles with the right people.

Filling open positions with the right candidates doesn’t have to be a time-consuming, difficult process. Request a free consultation to learn more about how we can connect you with your ideal candidates.

Picture of Ryan Nead

Ryan Nead

Ryan has served in the Staffing and Recruiting industry for over 10 years. As an independent recruiter and business owner Ryan partners with decision-makers to attract, hire, and attain top-tier professionals to succeed and grow their companies. Ryan consistently implements new tools to help the needs of both clients and candidates until they are satisfied. With years of direct experience and knowledge from scaling and disrupting other major global industries. If you don't see Ryan with his family he is hard at work finding the right fit for your organization's open roles.

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